Help for PAC Executives

Roles and Responsibilities of the PAC Executive:

  • Shall provide leadership
  • Shall take initiative
  • Shall carry on the council’s day-to-day business
  • Shall consult with, take direction from, and represent all parents of the school.
  • Shall work as a team to ensure PAC purposes are achieved.
  • Shall attend all executive, general, and special meetings
  • Shall be familiar with the Constitution and Bylaws, to carry out their duties as described, and to follow the Code of Conduct

PAC Chair:

  • Shall be the official spokesperson and representative for the PAC, always acting on behalf of the majority of members
  • Shall consult with council members
  • Shall communicate on a regular basis with all executive members
  • Shall ensure that an agenda is prepared and distributed
  • Shall appoint Committees where authorized by the membership or executive
  • Shall ensure that the council is represented in school and district activities
  • Shall ensure that council activities are aimed at achieving the purposes set out in the constitution
  • Shall be a signing officer
  • Shall submit an annual report

Vice-Chair:

  • Shall support the Chair
  • Shall assume the duties of the chair in the chair’s absence or upon request
  • Shall assist the chair in the performance of his or her duties
  • Shall accept extra duties as required
  • May be a signing officer
  • Shall submit an annual report

 

PAC Secretary:

  • Shall ensure that members are notified of meetings
  • Shall record, file, and post minutes of all meetings
  • Shall keep an up-to-date copy of the constitution and bylaws, and make copies available to members upon request
  • Shall prepare and maintain other documentation as requested by the membership or executive
  • Shall receive and process correspondence on behalf of the council
  • Shall ensure safekeeping of all records of the council
  • May be a signing officer
  • Shall submit an annual report

PAC Treasurer:

  • Shall ensure all funds of the council are properly accounted for
  • Shall disburse funds as authorized by the membership or executive
  • Shall maintain proper financial records and books of account
  • Shall make financial records and books of account available to members upon request
  • Shall have the financial records and books of account ready for inspection or audit annually
  • With the assistance of the executive, shall draft an annual budget
  • Shall ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence
  • Shall prepare a treasurer’s report to present at general meetings
  • Shall submit an annual financial statement at the annual general meeting
  • Shall prepare and submit funding applications
  • Shall be a signing officer

VCPAC Representative:

  • Shall attend all VCPAC meetings and represent, speak and vote on behalf of the PAC
  • Shall dialogue with PAC to find the best ways VCPAC can service them
  • Shall report regularly to the membership and executive on all matters relating to VCPAC
  • Shall lead discussions on issues where VCPAC is requiring feedback
  • Shall give input to VCPAC on behalf of the PAC
  • Shall receive, circulate and post VCPAC newsletters, brochures and announcements
  • Shall receive and act on all other communications from VCPAC
  • Shall encourage parent participation in VCPAC sponsored activities
    • Shall liaise with other parents and VCPAC representatives
    • Shall submit an annual report